Multi-location clipboard Microsoft Word. The Excel clipboard enhances your copying capabilities. Delete items from the Office clipboard

The clipboard is a wonderful tool that allows you to exchange information between completely different applications. My students master it even without my explanations - how can they write essays without it? I tell my pensioners how to use it in the second lesson. There is, of course, no need to tell here how to use the clipboard. The words copy-past have already become common nouns.

But the Windows clipboard has one drawback - only one object can be on the clipboard. If you copy a new object, the old one is, of course, deleted.

A solution to this problem was proposed in XP/2003 - there was a special panel in which objects that you copied to the clipboard were accumulated. And then from this panel you could select the necessary objects and insert them into the document.

Another great feature of the clipboard panel is that you can paste all the contents accumulated on it onto a document with one click.

You can, for example, select quotes from somewhere, copy them one by one, and then paste them all into the document with one click of the mouse.

To do this, click the “Insert All” button on the panel.

The clipboard in Office 2007 has several settings that allow you to “customize” the clipboard to suit you.

To access the settings, click the “Options” button at the bottom of the “Clipboard” panel:

So these are the settings.

• Automatically ripple the Office clipboard– open the “Clipboard” panel automatically
• Open clipboard by double pressing Ctrl+C– open the “Clipboard” panel if the user pressed Ctrl+C twice in a row
• Collect data without displaying the Office clipboard– collect objects from the clipboard into the panel without opening the panel
• Show the Office clipboard icon on the taskbar– display the icon in the taskbar
• Show status near taskbar when copying– display a hint near the taskbar when copying

These options allow you to customize the way the clipboard works for you.

If you don’t need it temporarily, you can simply close the panel and work with the classic clipboard - Ctrl+C - Ctrl+V

When you are finished working with the clipboard, you may notice that the data on the clipboard continues to be collected.

To stop this, you just need to stop collecting data, to do this you need to right-click on the buffer icon on the taskbar and select the command “Stop data collection”

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The clipboard allows you to copy information from an active document, another Word document, another program, a browser - from almost any application that provides the ability to copy data.

The clipboard is a place for temporary storage of information common to all programs. With the clipboard, you can cut, copy, and paste items within one or more documents. The Office clipboard in MS Word allows you to copy or cut up to 24 items from various applications without losing data. The clipboard can be called by the command Home → Office Clipboard (Dialog window launch button).

You should differentiate between the system clipboard and the Office clipboard.

The most important points:

The last item copied to the Office clipboard is stored in the system buffer;

Clearing the Office clipboard clears the system buffer;

When you click the Home → Paste button, the contents of the system clipboard are pasted into the document (i.e., by default, the last item copied to the Office clipboard)

In order to add information to the clipboard, you need to select it and execute the command Home → Copy.

In order to paste information from the clipboard, you need to select and execute the command Home → Paste (second option: you need to call the clipboard, select the object to be pasted and left-click on it).

The Microsoft Office Clipboard "allows you to accumulate text and graphics from any number of Microsoft Office documents or other applications, and then paste them into any Microsoft Office document" (quoted from Help).

However, the Microsoft Office clipboard is limited to 24 storage units. If you try to copy another piece of information, the very first copied fragment will be replaced.

To start working with the clipboard in Word, you need to go to the menu Edit(Edit) and select the command Office clipboard(Office Clipboard). A task area of ​​the same name will appear on the left side of the window, in which all the fragments you copied will be displayed. You can hide the task pane and continue collecting data. To do this, click on the button Options(Options) at the bottom of the task area and check the option Collect data without displaying the Office clipboard(Collect Without Showing Office Clipboard).

But to insert data, you must have this task pane open. You can display it again using the keyboard shortcut: double click CTRL + C.

Data is inserted by simply clicking on the desired fragment in the task area.

29. “Font” and “Paragraph” tabs in ms Word

In Microsoft Word, from the first version until recently, the standard font was Times New Roman. It first appeared in 1932 in The Times newspaper, hence its name. The main work on its creation was carried out by Victor Lardent under the direction of Stanley Morrison; the creation of the legend took almost three years. The result exceeded all expectations, the font created the impression of sophistication, sophistication, belonging to the upper class, and at the same time it had excellent readability.

The default font in MS Word depends on the version. Thus, before the Office 2007 version, the well-known Times New Roman 12 pt was standard; in new versions of the program, Calibri became the default. This change is aimed primarily at improving the perception of information.

The prerequisite for the development of a new type of font was a sharp increase in the consumption of digital content. The developers assumed that, thanks to widespread computerization, most documents would never be printed. This set the main condition for the new font – screen readability. To this end, Microsoft began developing ClearType technology, for which a whole family of fonts was created.

At the same time, the company wanted to give a more modern look to the document created by the new text editor. Changing the traditional font to a new one perfectly met the requirements. Calibri was designed by Lukas de Groot specifically to highlight the benefits of ClearType technology.

The fonts used can be classified according to several criteria:

With and without serifs

Proportional and monospaced (letters are the same width).

Raster, are a set of dots displayed on the screen and vector, consisting of dots and lines.

The main advantage of vector fonts is excellent scalability while maintaining clarity.

Microsoft Word uses system fonts, so to add the missing ones, you just need to paste the file into the Windows fonts folder. The required folder is located in the control panel. As a result of these actions, the added font will become available in the text editor itself.

When developing a document, a well-chosen font type is no less important than the content itself. The style of the text should correspond to the meaning of the document and emphasize the author’s thoughts. In addition to simply conveying information and being readable, the document should also give the recipient a feeling of completeness and self-sufficiency. This is precisely the function that a properly selected font performs.

Paragraphs with indents.

Indentation determines the distance between the vertical paragraph border and the left or right margin. You can increase or decrease the indentation for a single paragraph or group of paragraphs. In addition, paragraph indentation can be negative (this paragraph indentation is also called indentation). In this case, the paragraph extends beyond the edge of the text towards the left margin. Creating a first line indent allows you to indent all lines of a paragraph except the first.

Increase or decrease the left indentation for all lines of a paragraph

2. On the Page Layout tab, in the Paragraph group, use the arrows next to the Left Indent field to increase or decrease the left indent for the entire paragraph.

Increase or decrease the right indentation for all lines of a paragraph

1. Select the paragraph you want to change.

2. On the Page Layout tab, in the Paragraph group, use the arrows next to the Right Indent field to increase or decrease the right indent for the entire paragraph.

Setting indents using the TAB key

1. Click the Microsoft Office Button, and then click Word Options.

2. Click the Spelling button.

3. Under AutoCorrect Options, click the AutoCorrect Options button, and then click the AutoFormat As You Type tab.

4. Select the Set key indents checkbox.

5. To indent the first line of a paragraph, click in front of that line. To indent an entire paragraph, click in front of any line except the first line.

6. Press the Tab key.

First, a few words about what we will talk about now. In system Windows has a standard clipboard, and all PC users without exception probably know about it. However, the question arises: why can only one instance of data be written to the Windows clipboard? Agree that in certain situations this is not enough. I'd like to have a "multi-position" clipboard so I can store different things and then retrieve them as needed. It is not only convenient, but also reliable. When working with such a clipboard, there is a higher chance of discovering an accidentally lost part of a document and then restoring it without any loss. It is for these reasons that Microsoft developers expanded the concept of the clipboard and offered a new tool in MS Office applications - the so-called “Office clipboard”. Unlike the standard one, it allows accumulate data from various applications and then paste it into Microsoft Office documents. In practice, Office's buffer capacity is, of course, limited. It can store up to 24 different items. When you try to write the next piece of information to a full buffer, it will replace the very first fragment copied there.

In MS Office 2003 programs, the clipboard was activated after double-clicking the “ Ctrl+C " In MS Office 2010, the ability to work with the built-in buffer remains, but the developers changed the rules for automatic inclusion. This, in fact, was the reason for our reader’s question. Now to activate the clipboard, do this:

2. Select the menu “ home " The program feed will look like in Fig. 1.

3. Find the group of icons “ Clipboard "(first on the left on the main menu ribbon).

4. Left-click on the arrow in the lower right corner of this group (Fig. 1). On the left side of the window Excel will open a window with the MS Office clipboard (Fig. 2).

There are two buttons at the top of the clipboard window. Button " Paste all » copies All buffer contents to document MS Office. Clear All button » deletes all items from the clipboard.

To insert data from buffer MS Office into the current document, click on the corresponding element with the left mouse button.

Important! Means " Office clipboard» works only with Microsoft applications: Word, Excel, PowerPoint, OutLook, etc. It cannot be used in other programs.

1. Open the clipboard MS Office.

3. Select the option “ Delete ".

At the bottom of the clipboard window there is a button " Options " Clicking on this button opens a menu of five items (Fig. 4). Here is their purpose:

— « Automatic display of clipboard Office "—when this checkbox is enabled, the Office buffer window will automatically appear on the screen. This feature is useful if you constantly use the MS Office buffer. Personally, I don't turn it on;

— « "—restores the buffer activation rule, as it was in the MS Office 2003 version;

— « "—when this checkbox is enabled, the buffer works, but it will not be visible on the screen.
At any time, you can open the MS Office clipboard window and use its contents;

— « Show the Office clipboard icon on the taskbar"—When the checkbox is enabled, an icon will appear in the Windows task area to activate the MS Office clipboard. It's hard to say when this might be useful. The only example could be this. You have opened a clipboard in MS Excel, but are working in Word. Double-clicking the icon in the task tray will automatically open the clipboard window in Word;

— « » - allows you to track all entries in the clipboard without opening its window. When this checkbox is enabled, each time data is transferred to the buffer, a warning appears in the lower right area of ​​the screen in the form of a tooltip. In my opinion, this is a useful feature.

Advice For compatibility with MS Office 2003, enable the "Open Office clipboard by double-clicking Ctrl+C», « Collect data without displaying the Office clipboard" And " Show status near taskbar when copying».

The main advantage of working with the clipboard MS Office means complete control over its content. With the MS Office clipboard, you don't just insert some data into a document, you see. Well, when it comes to working with multiple applications, the MS Office buffer simply has no equal. For example, you can save fragments of Word texts, Excel spreadsheets, pictures, parts of presentations in it - all of them will be visible in the sharing panel and available in any MS Office application. One click and the data instantly appears in the body of the document.

The practical application of the benefits of the Clipboard tool is best demonstrated through examples.

You can use advanced clipboard features to improve your productivity in Excel when copying and pasting items. These are some of the most frequently used operations when working with Excel. Therefore, it is worth learning how to use them professionally. Moreover, it is not difficult.

Copying multiple items to the clipboard

First, let's demonstrate with an example how you can quickly fill out data in a table using the clipboard. To do this, create an initial plate as shown in the figure:

To quickly fill cells using a buffer, you need to:

As you can see, you no longer have to copy every time you need to fill cells with duplicate values. It is very convenient and time-saving.

Excel Clipboard Management

The clipboard can contain up to 24 items. In Excel, it doesn’t matter what to copy: a table, a column, a row, the contents of one cell, or just text - all of these are separate elements, regardless of the volume of their information. When copying the 25th element, the first one is deleted automatically.

You can control the contents of the buffer. If there are unnecessary elements in it, remove them. To do this, right-click on the unnecessary element and select the “Delete” option. To completely clear the Excel clipboard, click on the “Clear All” button in the side window.

Information about the number of elements is displayed in the window title. There is also a button to close the side window of the “X” tool.

If the side window of the tool bothers you, but you want to continue filling it with elements, then do this:

It’s very convenient to work this way, especially when you need to copy data to other Excel sheets or other MS Office programs (for example, Word). Each program that is included in the MS Office package has a Clipboard tool. This means that in each of these programs you can call a buffer window for selective insertion of elements. This tool allows you to effectively organize simultaneous work with several documents.

Note. Moving data is carried out in the same way as copying. Only instead of the CTRL+C key combination, you should press CTRL+X, and instead of the “copy” options, you need to select the “cut” option.

The clipboard can store up to 24 cut or copied objects: text fragments, graphic objects that were created in one of the Office programs or any Windows program.

Show task pane Clipboard in the program window there are several ways:

• select from menu Edit(Edit) command Office clipboard(Office Clipboard);
• press the keys twice CTRL + C;
• Double-click the clipboard indicator on the taskbar.

Rice. 4.4. A Word window showing the Buffer task pane. exchange

The selected object is placed on the clipboard after the user clicks the button Copy(Copy) or Cut(Cut) of the Standard toolbar, as well as after selecting commands of the same name in the menu Edit(Edit) or in the context menu (see the next section “Moving and copying a document fragment”). After adding data to the clipboard, a new button appears in the Clipboard task area (Fig. 4.4). The design on the button depends on the format of the copied data. For example, the and icons indicate that fragments of Word and Excel documents are stored on the clipboard. Move the pointer to any object in the Clipboard task area - a frame will appear around the object, and a button will light up on the right side. Click the button and select further actions with the object, for example, a command Insert(Insert) or Delete(Delete).

To insert any object from the clipboard into a document, place the cursor at the insertion location and click the corresponding button in the Clipboard task area. Graphics copied to the clipboard are pasted into the document as a raster ( bitmap), regardless of the source format. Raster objects have low resolution.

Button clear all(Clear All) removes all information from the buffer.

To set options for displaying the clipboard, its icon, and its status, click Options(Options) at the bottom of the task area and check the boxes you think you need:

• Automatically display the Office clipboard(Show Office Clipboard Automatically).
• Open clipboard on double click CTRL + C.
• Collect data without displaying the Office clipboard(Collect Without Showing Office Clipboard).
• Show the Office clipboard icon on the taskbar(Show Office Clipboard Icon on Taskbar),
• Show status near taskbar when copying(Show Status Near Taskbar When Copying). If this checkbox is checked, then when you move the pointer, information about the number of objects in the clipboard and a message about adding an object are displayed (Fig. 4.5).

Rice. 4.5. Message about the number of objects on the clipboard